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their name, address, etc.), click the “Insert Merge Field” button and choose the field you want to insert.

To insert fields that will be personalized for each recipient (e.g. In the “Write your letter” pane, compose the body of your letter. Follow the prompts to select and import your recipient list, and then click the “Next: Write your letter” button.Ĩ. an Excel spreadsheet), type a new list, or use an Outlook contacts list. You can choose to use an existing list (e.g. In the “Select recipients” pane, choose the source of your recipient list. In the “Starting document” pane, choose whether you want to use the current document or start with a new one, and click the “Next: Select recipients” button.ħ. Click the “Next: Starting document” button.Ħ. letters, email messages, labels, envelopes).ĥ. In the “Mail Merge” pane that appears on the right-hand side of the screen, select the type of document you want to create (e.g. Click on the “Start Mail Merge” button, and select “Step-by-Step Mail Merge Wizard” from the dropdown menu that appears.Ĥ. Click on the “Mailings” tab in the top menu bar.ģ. Start with a new, blank document in Microsoft Word.Ģ. Here’s a step-by-step guide to set up a mail merge in Microsoft Word:ġ. The resulting merged document can be printed, emailed, or otherwise distributed to the recipients. The data source typically contains a list of recipients’ names, addresses, and other details that can be inserted into the template document using placeholders.

This technique is often used for creating a large number of personalized letters, emails, or labels. Mail merge is a process of combining a template document with a data source to create customized copies of the template document, where each copy includes personalized information from the data source.